Doug Johnson Productions

Compare CrewAxis plans by workflow.

The matrix below shows how CrewAxis scales from core event scheduling and call sheets into Auto Staff recommendations, notes, advanced resource tracking, CRM, production finances, travel, timeclock, branding, and administrative controls.

Client Relationships
View Pricing Back to overview
Next: Pricing

Features across the production workflow

CrewAxis Auto Staff recommendations
Auto Staff adds ranked, explainable staffing recommendations to the production workflow.
CrewAxis event summary
Core event workflows connect scheduling, staffing, resources, communication, notes, and costs.
CrewAxis resources listing
Paid plans expand resource tracking from basic lists to advanced operational tracking.
CrewAxis invoice editor
Professional and Enterprise plans add deeper business and client workflow tools.

Feature Matrix

CrewAxis starts with practical scheduling and call-sheet tools, then adds planning worksheets, organizational memory, Auto Staff recommendations, projects, production finances, travel, advanced resources, and deeper administration as your company grows. Limits and plan-gated features below are pulled from active public pricing plan definitions.

Feature Subscription Level
Free Starter/Basic Professional Enterprise Enterprise Plus
Site Setup & Administration
Branding & access
Branded crewaxis.com subdomain (mycompany.crewaxis.com)
Custom site images and branding for a more tailored client and crew experience
Use your own custom domain name instead of a crewaxis.com subdomain * Annual plans Annual plans
Domain registration credit on eligible annual plans † Annual plans
Custom CSS for deeper visual customization
Customization, files, and support
Custom fields to capture company-specific details on events, crew, contacts, resources, worksheets, and run sheets
Attach files and web links to events, worksheets, projects, contacts, and invoices for shared production context
Technical support included
File attachment storage None 1-2 GB 5-8 GB 10-15 GB 20-25 GB
Production Scheduling & Event Workflows
Core scheduling
Schedule unlimited events
Color-coded production calendar for scanning event types, statuses, and scheduling patterns
Subscribe to CrewAxis events in external calendars using iCal feeds
Event location map and directions
Assign cast, executives, client representatives, and outside contacts to events
Call sheets, run sheets, and planning intake
Create and email call sheets with schedule, venue, crew, resource, and production details
Create run sheets and run-of-show documents for production timing and handoffs
Custom run sheet columns for timing, responsibility, cue, note, or other company-specific run sheet fields
Collaborative planning worksheets for clients and team members to collect production requirements before the event
Convert planning worksheets directly to events so client intake can become a scheduled production
Projects and preparation tracking
Projects that keep related events, contacts, run sheets, files, tasks, worksheets, and invoices together
Tasks and preparation checklists tied to events, projects, and worksheets so follow-up work stays visible
Communication & Operational Memory
Crew communication
Automatic crew preparation emails that bundle the details each crew member needs: call sheets, run sheets, resources, files, worksheets, and calendar appointments
Upcoming job reminders that help crew stay aware of confirmed assignments
Crew messaging with read tracking so organizers can see who has opened important messages
Advanced messaging between crew members, organizers, and admins inside CrewAxis
SMS reminders for crew members ‡
SMS message forwarding so crew can text through CrewAxis during events without exposing every phone number ‡
History and shared context
Production Notes for remembering event, crew, client, contact, venue, reminder, and rating context over time
Crew activity log for recent logins, responses, changes, and other useful audit history
Crew Management & Staffing
Staffing pipeline
Unlimited jobs and positions per event
Custom job type list for the roles your company actually hires and schedules
Event staffing requirement builder for defining how many crew are needed by role, day, time, and minimum skill
Automatic job opportunity notices sent to eligible crew for open positions
Auto Staff ranked recommendations with transparent score components explaining why each crew member fits View only
Build staffing proposal drafts from candidate scores, availability conflicts, estimated costs, and past work history
Tools to find suitable and available candidates for positions based on role, skill, distance, history, and availability
Crew records and onboarding
Crew job history, ratings, rates, and hiring outcomes for smarter future staffing choices
Crew member self-registration
Email invitations for crew to join your site
Bulk add/import crew members from prepared lists instead of entering every account by hand
Crew skill self-ratings by job type so crew can indicate strengths and interest levels
Crew members can bid on available jobs or respond with interest when positions are open
Manager, organizer, and peer crew performance ratings after jobs are completed
Crew classifications for separating employees, contractors, admins, and other account types
Availability, time, and AI assistance
Automated synchronization of crew member external calendars to detect Google, iCloud, Outlook, and other schedule conflicts
Crew blackout dates and repeating unavailable time periods for planned vacations, blocked days, and regular conflicts
Crew time clock with reporting for clock-in/clock-out records and labor review  #
MCP server access so approved AI tools can help review events, crew, and staffing options
Crew member account limit 5 20-25 50-100 125-300 500-750
Resources & Equipment Tracking
Scheduling and field custody
Track equipment, venues, kits, vehicles, and other resources that need to be scheduled or reserved
Assign equipment, locations, kits, and other tracked resources to events
Resource item checklists for confirming packed, delivered, returned, or other item-specific steps  #
Check resource items out to crew and record custody for equipment leaving inventory  #
Labels, lookup, and rental workflows
Create and scan QR code labels so resource records can be opened quickly in the field
Scan barcode labels for fast resource lookup, checkout, and return workflows
Late checkout return reporting for items that have not come back when expected
Rent equipment to crew and external entities with invoicing support
Asset planning and limits
Archive media location tracking for where cards, drives, footage, or deliverables ended up
Equipment maintenance and depreciation cost tracking for long-term asset planning
Resource owners, serial numbers, rates, and operating details for more complete inventory records
Crew-entered equipment availability when crew bring or manage their own usable gear
Import resources from CSV or text files to load inventory lists faster
Resource item limit 25 100-200 250-500 1000-2000 5000-Unlimited
Production Finance & Travel
Costs and invoices
Cost reporting for production spending across events and crew assignments
Create client quotations and invoices from production and event details
Generate polished invoice PDFs for client review and delivery
Track itemized event costs and client rates for clearer production profitability
Contractor invoice submission reminders after assignments are completed
Travel details
Track crew travel, lodging, parking, and meals, with attached receipts/files
Clients & Contacts
Client records and follow-up
Client, venue, cast, executive, and contact database for people and organizations tied to productions
Client contact history and interaction log for calls, emails, follow-ups, and past production context
CRM follow-up reminders so sales, planning, and client service tasks are not forgotten
Create new events from contact records to start scheduling from an existing client or venue
Outreach and limits
Client-accessible email mailing lists for opt-in announcements and audience communication
Contact list limit 25 50-75 200-500 500-Unlimited Unlimited
* You must register the domain name separately.

† Registration credit good for one domain name through Hover.com, up to $19.99 per year.

‡ A separate Twilio.com subscription is required.

# Records crew GPS location where applicable.

Explore the CrewAxis workflow

Guided tour Full Feature Matrix Compare Auto Staff, notes, and plan features across the complete CrewAxis workflow.
Client Relationships Next: Pricing
Overview Start with the full production loop and the problems CrewAxis is meant to solve. Event Scheduling Staff productions, use Auto Staff, build call sheets, and keep event details connected. Crew Management Manage Auto Staff recommendations, crew profiles, skills, availability, job history, notes, and follow-up. Resource Tracking Track equipment, venues, notes, checklists, costs, maintenance, and event assignments. Communication Send targeted opportunities, reminders, call sheets, updates, notes, and follow-up from the event workflow. Client Relationships Turn client requirements and notes into events, quotes, invoices, and repeat-work follow-up. Full Feature Matrix Compare Auto Staff, notes, and plan features across the complete CrewAxis workflow. Pricing Compare plans and choose the right starting point for your company. FAQ Answer common pricing, setup, workflow, and support questions before you commit. About CrewAxis See why CrewAxis understands both production work and production software.