Live Event Video Production & Streaming
Compare CrewAxis plans by workflow.
The matrix below shows how CrewAxis scales from core event scheduling and call sheets into Auto Staff recommendations, Production Tools for the show day, notes, advanced resource tracking, CRM, production finances, travel, timeclock, branding, and administrative controls.
Features across the production workflow
Feature Matrix
CrewAxis starts with practical scheduling and call-sheet tools, then adds planning worksheets, organizational memory, Auto Staff recommendations, Production Tools for the actual show day, projects, production finances, travel, advanced resources, and deeper administration as your company grows. Limits and plan-gated features below are pulled from active public pricing plan definitions.
| Feature | Subscription Level | |||||
|---|---|---|---|---|---|---|
| Free | Starter/Basic | Professional | Enterprise | Enterprise Plus | Production Tools | |
| Site Setup & Administration | ||||||
| Branding & access | ||||||
| Branded crewaxis.com subdomain (mycompany.crewaxis.com) | ||||||
| Custom site images and branding for a more tailored client and crew experience | Some plans | |||||
| Use your own custom domain name instead of a crewaxis.com subdomain * | Annual plans | Annual plans | ||||
| Domain registration credit on eligible annual plans † | Annual plans | |||||
| Custom CSS for deeper visual customization | ||||||
| Customization, files, and support | ||||||
| Custom fields to capture company-specific details on events, crew, contacts, resources, worksheets, and show documents | Some plans | |||||
| Attach files and web links to events, worksheets, projects, contacts, and invoices for shared production context | Some plans | |||||
| Technical support included | ||||||
| File attachment storage | None | 0.5-2 GB | 5-Unlimited | 10-15 GB | 20-25 GB | 2 GB |
| Production Scheduling & Event Workflows | ||||||
| Core scheduling | ||||||
| Schedule unlimited events | Some plans | |||||
| Color-coded production calendar for scanning event types, statuses, and scheduling patterns | Some plans | |||||
| Subscribe to CrewAxis events in external calendars using iCal feeds | Some plans | |||||
| Event location map and directions | Some plans | |||||
| Assign cast, executives, client representatives, and outside contacts to events | Some plans | |||||
| Call sheets, Production Tools, and planning intake | ||||||
| Create and email call sheets with schedule, venue, crew, resource, and production details | Some plans | |||||
| Run Sheets as a simpler free-plan timing document option | ||||||
| Production Tools suite for the event day: Run-of-Show, Prompter, and show-control surfaces that keep CrewAxis involved during production | ||||||
| Run-of-Show replaces Run Sheets on paid plans with active cue tracking, timing, controller views, mini views, and production display modes | Some plans | |||||
| Prompter scripts with shareable view links, display controls, and live production sync | ||||||
| HyperDeck Control for cueing, playing, pausing, seeking, and monitoring supported show playback decks from the browser | Some plans | |||||
| Run-of-Show media controls for browser sources, audio playback, YouTube playback, and show-linked media cues | Some plans | |||||
| Custom show-document columns for timing, responsibility, cue, note, or other company-specific fields | Some plans | |||||
| Collaborative planning worksheets for clients and team members to collect production requirements before the event | Some plans | |||||
| Convert planning worksheets directly to events so client intake can become a scheduled production | Some plans | |||||
| Projects and preparation tracking | ||||||
| Projects that keep related events, contacts, Run-of-Show details, files, tasks, worksheets, and invoices together | Some plans | |||||
| Tasks and preparation checklists tied to events, projects, and worksheets so follow-up work stays visible | Some plans | |||||
| Communication & Operational Memory | ||||||
| Crew communication | ||||||
| Automatic crew preparation emails that bundle the details each crew member needs: call sheets, show timing, resources, files, worksheets, and calendar appointments | Some plans | |||||
| Upcoming job reminders that help crew stay aware of confirmed assignments | Some plans | |||||
| Crew messaging with read tracking so organizers can see who has opened important messages | Some plans | |||||
| Advanced messaging between crew members, organizers, and admins inside CrewAxis | Some plans | |||||
| SMS reminders for crew members ‡ | Some plans | |||||
| SMS message forwarding so crew can text through CrewAxis during events without exposing every phone number ‡ | Some plans | |||||
| History and shared context | ||||||
| Production Notes for remembering event, crew, client, contact, venue, reminder, and rating context over time | Some plans | |||||
| Crew activity log for recent logins, responses, changes, and other useful audit history | Some plans | |||||
| Crew Management & Staffing | ||||||
| Staffing pipeline | ||||||
| Unlimited jobs and positions per event | Some plans | |||||
| Custom job type list for the roles your company actually hires and schedules | Some plans | |||||
| Event staffing requirement builder for defining how many crew are needed by role, day, time, and minimum skill | Some plans | |||||
| Automatic job opportunity notices sent to eligible crew for open positions | Some plans | |||||
| Auto Staff ranked recommendations with transparent score components explaining why each crew member fits | View only | |||||
| Build staffing proposal drafts from candidate scores, availability conflicts, estimated costs, and past work history | Some plans | |||||
| Tools to find suitable and available candidates for positions based on role, skill, distance, history, and availability | Some plans | |||||
| Crew records and onboarding | ||||||
| Crew job history, ratings, rates, and hiring outcomes for smarter future staffing choices | Some plans | |||||
| Crew member self-registration | Some plans | |||||
| Email invitations for crew to join your site | Some plans | |||||
| Bulk add/import crew members from prepared lists instead of entering every account by hand | Some plans | |||||
| Crew skill self-ratings by job type so crew can indicate strengths and interest levels | Some plans | |||||
| Crew members can bid on available jobs or respond with interest when positions are open | Some plans | |||||
| Manager, organizer, and peer crew performance ratings after jobs are completed | Some plans | |||||
| Crew classifications for separating employees, contractors, admins, and other account types | Some plans | |||||
| Availability, time, and AI assistance | ||||||
| Automated synchronization of crew member external calendars to detect Google, iCloud, Outlook, and other schedule conflicts | Some plans | |||||
| Crew blackout dates and repeating unavailable time periods for planned vacations, blocked days, and regular conflicts | Some plans | |||||
| Crew time clock with reporting for clock-in/clock-out records and labor review # | ||||||
| MCP server access so approved AI tools can help review events, crew, and staffing options | Some plans | |||||
| Crew member account limit | 5 | 10-25 | 50-Unlimited | 125-300 | 500-750 | 25 |
| Resources & Equipment Tracking | ||||||
| Scheduling and field custody | ||||||
| Track equipment, venues, kits, vehicles, and other resources that need to be scheduled or reserved | Some plans | |||||
| Assign equipment, locations, kits, and other tracked resources to events | Some plans | |||||
| Resource item checklists for confirming packed, delivered, returned, or other item-specific steps # | Some plans | |||||
| Check resource items out to crew and record custody for equipment leaving inventory # | ||||||
| Labels, lookup, and rental workflows | ||||||
| Create and scan QR code labels so resource records can be opened quickly in the field | ||||||
| Scan barcode labels for fast resource lookup, checkout, and return workflows | ||||||
| Late checkout return reporting for items that have not come back when expected | ||||||
| Rent equipment to crew and external entities with invoicing support | ||||||
| Asset planning and limits | ||||||
| Archive media location tracking for where cards, drives, footage, or deliverables ended up | Some plans | |||||
| Equipment maintenance and depreciation cost tracking for long-term asset planning | ||||||
| Resource owners, serial numbers, rates, and operating details for more complete inventory records | Some plans | |||||
| Crew-entered equipment availability when crew bring or manage their own usable gear | Some plans | |||||
| Import resources from CSV or text files to load inventory lists faster | Some plans | |||||
| Resource item limit | 25 | 50-200 | 250-Unlimited | 1000-2000 | 5000-Unlimited | N/A |
| Production Finance & Travel | ||||||
| Costs and invoices | ||||||
| Cost reporting for production spending across events and crew assignments | Some plans | |||||
| Create client quotations and invoices from production and event details | Some plans | |||||
| Generate polished invoice PDFs for client review and delivery | Some plans | |||||
| Track itemized event costs and client rates for clearer production profitability | Some plans | |||||
| Contractor invoice submission reminders after assignments are completed | Some plans | |||||
| Travel details | ||||||
| Track crew travel, lodging, parking, and meals, with attached receipts/files | Some plans | |||||
| Clients & Contacts | ||||||
| Client records and follow-up | ||||||
| Client, venue, cast, executive, and contact database for people and organizations tied to productions | Some plans | |||||
| Client contact history and interaction log for calls, emails, follow-ups, and past production context | Some plans | |||||
| CRM follow-up reminders so sales, planning, and client service tasks are not forgotten | Some plans | |||||
| Create new events from contact records to start scheduling from an existing client or venue | Some plans | |||||
| Outreach and limits | ||||||
| Client-accessible email mailing lists for opt-in announcements and audience communication | Some plans | Some plans | ||||
| Contact list limit | 25 | 25-75 | 200-Unlimited | 500-Unlimited | Unlimited | N/A |
* You must register the domain name separately.
† Registration credit good for one domain name through Hover.com, up to $19.99 per year.
‡ A separate Twilio.com subscription is required.
# Records crew GPS location where applicable.
Explore the CrewAxis workflow
Guided tour
Full Feature Matrix
Compare Auto Staff, notes, and plan features across the complete CrewAxis workflow.
Overview
Start with the full production loop and the problems CrewAxis is meant to solve.
Event Scheduling
Staff productions, use Auto Staff, build call sheets, and keep event details connected.
Crew Management
Manage Auto Staff recommendations, crew profiles, skills, availability, job history, notes, and follow-up.
Resource Tracking
Track equipment, venues, notes, checklists, costs, maintenance, and event assignments.
Production Tools
Use Run-of-Show, HyperDeck, and Prompter tools during the actual production day.
Communication
Send targeted opportunities, reminders, call sheets, updates, notes, and follow-up from the event workflow.
Client Relationships
Turn client requirements and notes into events, quotes, invoices, and repeat-work follow-up.
Full Feature Matrix
Compare Auto Staff, notes, and plan features across the complete CrewAxis workflow.
Pricing
Compare plans and choose the right starting point for your company.
FAQ
Answer common pricing, setup, workflow, and support questions before you commit.
About CrewAxis
See why CrewAxis understands both production work and production software.